Fleet Admin (SC5)

Main Purpose of the job:

To deliver high standards of fleet administration and materials procurement to support in operational efficiency

Summary of Responsibilities and Personal Duties:

Scheduling routine maintenance, tracking MOTs, ensuring repairs are done, and keeping vehicles compliant with transport legislation.?

Maintaining accurate records for vehicle usage, driver information, and related paperwork.?

Liaising with drivers, providing support for their daily operations, and managing driver documentation.?

Monitoring and reporting on fleet costs, including fuel, maintenance, and insurance.?

Preparing fleet trackers and driver reports for management.?

Working with vehicle providers, maintenance contractors, and other suppliers to obtain quotes and manage services.?

Oversee and maintain accurate van stock levels of parts, tools, and consumables held in company vehicles to ensure operational readiness and minimize downtime.

Tracking and processing daily materials purchases by our DLO

Support the procurement team with general administrative and coordination tasks.

Internal Contacts: Managers and Supervisors within the Housing and Property Service; colleagues throughout the council.

External Contacts: contractor�s and other external agencies.

To carry out the duties of the post with due regard to the Council�s relevant codes and procedures.

All employees are required to participate in the Council�s appraisal system and to undertake appropriate training and development identified to enhance their work.

Undertake other duties, commensurate with the grade, as may reasonably be required.

Consideration will be given to restructuring the duties of this post for a disabled postholder.

THIS JOB DESCRIPTION MAY NEED TO BE AMENDED BY THE DIRECTORATE TO MEET THE CHANGING NEEDS OF THE SERVICE.

                                           PERSON SPECIFICATION

Note to Candidates The Person Specification is a picture of the skills, knowledge and experience needed to carry out the job.  It has been used to draw up the advert and will also be used in the shortlisting and interview process for this post.

Those categories marked 'S' will be used especially for the purpose of shortlisting.

Please ensure that Equality and Diversity issues are addressed specifically in relation to the role for which you are applying when addressing the requirements of this person specification where appropriate.

If you are a disabled person, but are unable to meet some of the job requirements specifically because of your disability, please address this in your application.  If you meet all the other criteria you will be shortlisted and we will explore jointly with you if there are ways in which the job can be changed to enable you to meet the requirements.

DBS Disclosure Required?      No

(Tick as appropriate � guidance available from your HR Advisor)

PERSON SPECIFICATION

JOB TITLE: Fleet Admin POST NO: DEPARTMENT:             GRADE:  (SC5) Note to Candidates

The Person Specification is a picture of the skills, knowledge and experience needed to carry out the job. It has been used to draw up the advert and will also be used in the shortlisting and interview process for this post. Those categories marked 'S' will be used especially for the purpose of shortlisting.

Please ensure that Equality and Diversity issues are addressed specifically in relation to the role for which you are applying when addressing the requirements of this person specification where appropriate.

If you are a disabled person, but are unable to meet some of the job requirements specifically because of your disability, please address this in your application. If you meet all the other criteria you will be shortlisted and we will explore jointly with you if there are ways in which the job can be changed to enable you to meet the requirements.

Knowledge/Experience:

Strong organisational and administrative skills.

Proficiency in Microsoft Office (Word, Excel, Outlook).

Effective communication and stakeholder engagement.

Ability to work independently and with attention to detail.

Skills: Good verbal and written communication skills for liaising with drivers, customers, and other departments

Professional Qualification and Education: Intermediate knowledge of Microsoft Office (Word, Excel, Outlook) for reports and data management.?

Equality & Diversity: Demonstrates commitment to equality and diversity in service delivery and employment.

Personal Qualities: Accuracy in record-keeping and managing administrative tasks is crucial.?The ability to quickly adapt to changing priorities within a busy work environment.?